2009
Naydenov
Gymnastics Booster Club
Introduction
It is the mission of Naydenov Gymnastics Booster Club to cooperatively raise funds to support all competitive gymnasts in their pursuit of excellence.
Naydenov Gymnastics Booster Club (the Booster Club) is a
non-profit organization, supporting our local gymnasts. The Booster Club is affiliated with
The
founder of
Naydenov
Gymnastics is currently owned by Kevin Jenkins.
Today,
The staff at
The
Booster Club was organized to coordinate the participation and funding for
competitive gymnastics. It performs
various functions relating to these events, such as registering gymnasts with
the USAG, selecting uniforms, entering teams and gymnasts in competitions, and much
more. It is also responsible for the
budgeting and accounting of competition costs, and in funding competitions
through organized fundraisers.
Naydonov
Gymnastics, coaches and the Booster Club work together to ensure that the
business of the gym and the interests of the coaches are considered, and that
the competitive experience for the gymnasts is a positive one.
Naydenov
Booster Club
Standing Rules
and By-Laws
Effective Date
– 2009
1.
The name of the organization is Naydenov Gymnastics Booster Club (the
Booster Club).
2.
The location of the Booster club is the
3.
Members, Officers or Board Members are prohibited from using the
Booster Club as a means of obtaining private profit and/or to further
individual purposes and gain. Members,
Officers and Board Members shall not receive compensation or salary from the
Booster Club for his/her services.
Purpose:
It is the mission of Naydenov Gymnastics Booster Club to cooperatively raise funds to support all competitive gymnasts in their pursuit of excellence.
Membership:
The membership of the Booster Club shall consist of:
1.
An Active Member who is a parent or legal guardian of a
2.
A Contributing Member is any other adult who supports the purposes and
objectives of the club.
Voting:
1.
Active Members have voting privileges.
Only one vote may be cast per competitive gymnast.
2.
A Contributing Member does not have a vote.
3.
The general membership shall vote on the following items.
-
The approval of the Annual Budget.
-
The annual election of Board Members.
-
The approval of Board recommendations for interim Board members.
-
Petitions requesting the removal of a Board member from office.
-
A change to the By Laws.
-
The approval and/or change to any written Procedures.
-
The approval of any non-budgeted item over $200.
Unless otherwise stated in these By Laws, a simple
majority of active members present will carry these motions. All other business of the Booster Club will
be conducted by the Board of Directors.
4.
At all meetings, except for the election of Board Members, all votes
shall be by voice. For election of Board
Members, ballots shall be provided and there shall not appear any place on such
ballot that might tend to indicate the person who cast such ballot.
At any meeting, if a majority so requires, any
question may be voted upon in the manner and style provided for the election of
Board Members.
Meetings:
1.
General Membership Meetings.
There shall be two general membership meetings per
calendar year. One meeting will be held
in May and include the annual election of the Board of Directors. The other will be held at least one month
prior to the start of the regular competitive season and shall include the
approval of the annual budget. These
dates may be adjusted by the Board of Directors as necessary.
The call for a general membership meeting must be
made with 10 days advanced proper notice and must state the main purpose for
the meeting.
2. Special Meetings.
Additional meetings requiring the attendance of the general membership may be called by the Board as it deems necessary for the best interest of the organization. Specifically business requiring a general membership vote should be performed at a Special Meeting. The call for a Special Meeting must be made with 10 days advanced proper notice and must state the main purpose for the meeting.
3.
Board Meetings.
Regular scheduled
Board meetings shall be held once each month at
Board meetings are open to all members. Every effort shall be made to notify members
of any change or cancellation of the regularly scheduled meeting.
4.
Executive Committee Meetings.
The Executive Committee is made up of the members of
the Board. The Board may call an
Executive Committee Meeting as needed.
Executive Committee Meetings may be closed to members and are for
discussion purposes only. No business
will be decided by vote in an Executive Session.
5.
The standard agenda that will be used for all meetings is included in
Attachment A.
6.
Minutes will be kept and posted for all Booster Club meetings.
Board of Directors:
General:
1.
The property and business of the Booster Club shall be managed by a
Board of Directors consisting of six voting members.
2.
A quorum of the Board must be present in order to conduct business
(vote). A quorum of the Board is defined
as two-thirds (2/3) of active officers.
3.
A simple majority of the quorum will carry Board votes.
4.
The Board may establish, modify and terminate committees and the
membership thereof, as it deems necessary to conduct the business of the
Booster Club.
Board
Positions:
1.
The Board of Directors will consist of seven Officers:
-
President.
-
Vice President of Fund Raising.
-
Vice President of Competition and Communication. (C&C)
-
Secretary
-
Club Treasurer
-
Assistant Club Treasurer
-
Past President
2.
Only Active Members of the Booster Club are eligible to be nominated
and serve on the Board of Directors.
3.
Six of the Officers shall be elected to a term of one-year. The President, both Vice Presidents, and the
Secretary will serve beginning June 1st and concluding May 31st. The Club Treasurer and Assistant Club
Treasurer term will coincide with the Club’s fiscal
year – September 1st through August 31st.
4.
The Past President shall serve a maximum of one (1) one-year term. Once the one-year term has expired or the
Past President has resigned the position, the Board will operate with six
Officers until a new President has been elected by the membership.
5.
In the case of resignation or removal from office, the Board as a whole
will assume the responsibilities of the vacant position. Within a reasonable amount of time, the Board
will present a replacement to the general membership for approval. Once approved by the general membership, the
replacing Officer will serve the remainder of the original term.
Nominating
Committee and General Election Procedures:
1.
In March of each year, the Board will appoint a three-person nominating
committee, including one to serve as Chair, who will present candidates for
each elected office of the Board to the general membership for election in May.
2.
No member of the Nominating Committee shall be eligible for nomination
for an office. If a member of the
Nominating Committee chooses to accept a nomination, they must first resign
from the Nominating Committee.
3.
The Nominating Committee will post a sign-up sheet where all candidates
will be listed.
4.
At the annual membership meeting in May, the Chair of the Nominating
Committee will oversee the election.
Each position will be voted on individually, in the order of President,
Vice President of Fund Raising, Vice President of Competition and
Communication, Secretary, Club Treasurer and Assistant Club Treasurer. The Chair will present to the general
membership the list of candidates.
Nominations may be accepted from the floor. Voting will be by written ballot. The Nominating Committee will count the votes
and report the results to the Membership.
Removal of
Officers:
1.
Any Active Member of the Booster Club may submit in writing a signed
petition to the Board of Directors requesting the removal of an Officer from
the Board. The petition should clearly
state the reasons for the request.
2.
Within thirty days from receiving the petition, the Board shall
schedule an Executive Committee Meeting to review the petition. From this meeting, one of three resolutions
must occur:
-
The Petitioner may elect to withdraw the petition.
-
The Board may elect to move the petition to a Special Meeting of the
general membership for a vote no later than 30 days from the date of the
Executive Committee Meeting.
-
The Board and the Petitioner may agree to remedial actions, and the
petition will be withdrawn.
Minutes from the Executive Committee Meeting will be
kept and provided to the general membership.
3.
If the petition is moved to a Special Meeting of the general
membership, the minutes from the Executive Committee Meeting will be read and
approved. Time will be allotted for a
general discussion on the petition. The
general membership will then vote to approve or deny the petition.
General
Duties of Officers:
1.
President.
The President shall exercise general authority over
the affairs of the Booster Club. He/she
shall use his/her best efforts to promote its purposes and objectives as
outlined in these By Laws and other approved documents of the Booster
Club. Generally, the President should
perform duties inherent to the Chief Executive Officer of any organization.
2.
Vice President of Fund Raising (FR).
The Vice President of FR is responsible for all
activities relating to fundraising for the Booster Club. This includes, but is not limited to
maintaining guidelines for fundraisers, monitoring the progress of fundraisers
to ensure that guidelines are being followed, and recruiting volunteers to lead
fundraisers.
This position also shall assume the duties of the
President in his/her absence.
3.
Vice President of Competition and Communication (C&C).
The Vice President of C&C shall coordinate all
activities relating to competition for teams.
He/she shall guide and lend support to all practice teams by initiating
contact with host gyms of proposed meets, designating information received to
meet coordinators, and reviewing all meet fund requests prior to submission to
the appropriate treasurer. Additional
duties include tracking coaches’ USAG membership and safety renewal dates,
coordinating the selection and ordering of competitive uniforms, and
coordinates registering gymnasts with the USAG.
This position also shall assume the duties of the
President in his/her absence.
4.
Secretary.
The Secretary shall keep and post all minutes for
Booster Club meetings. He/she is also
responsible for all Board notifications and postings. The Secretary shall also maintain an active
roster of all competitive gymnasts, by team, with names, competition numbers,
and other pertinent information (possibly parent’s names, phone numbers,
addresses, emails, etc.)
5.
Club Treasurer.
The Treasurer is responsible for all the financial
activities of the Booster Club. The
duties include, but are not limited to, keeping accurate financial records,
making deposits, preparing drafts as authorized, filing timely and accurate tax
returns and other reports required by law, and completing a monthly
financial/budget report for Board review.
The Treasurer also oversees the activities of the Assistant
Club Treasurer.
6.
Assistant Club Treasurer.
The Assistant Club Treasurer is responsible for all
the financial activities of the Booster Club as assigned by the Club
Treasurer. The duties include, but are
not limited to, the primary individual in charge of picking up the Club’s mail
and distributing to the appropriate person as well as preparing bank deposit
transactions as directed by the Club Treasurer.
If responsible for banking transactions activities, should not include
keeping the financial records of the club or reconciling the Club’s bank
accounts.
Other Club Positions:
The Club has other non-Board of Director positions available, such as fundraising chairs and meet coordinators. These positions are appointed by the Board. Individuals remain in the position until resignation, or termination by the Board.
The
Board will recommend Team Treasurers to the general membership for approval to
serve a one-year term, beginning September 1 and concluding on August 31. Team Treasurers will report to the Club
Treasurer. The Board can elect up to two team treasurers (Girls Optional Team
and Girls Compulsory Team) as needed.
The Meet Coordinator is a
specific board appointed position with significant responsibilities. The Meet Coordinator is responsible for
overseeing all activities related to meets held by Naydenov Booster Club. Responsibilities include but are not limited
to overseeing a Meet Committee, coordinating all aspects of this fundraiser,
fiscal review and responsibility, and communications with members and
community.
Budget and Finance:
1.
Each parent/guardian will donate into the Booster Club treasury to
offset costs associated with competitive gymnastics. This donation may be paid outright or may be
raised by participating in scheduled fund-raisers. Donations may not cover all estimated
expenses.
2.
The funds of the Booster Club shall be kept in financial institutions
selected by the Board. Withdrawals of
funds shall be made with the signatures of two authorized Board Members,
provided that the Team Treasurer signs only for expenses relating to their
respective level of competitions
No withdrawals will be authorized by any Board
Member for non-budgeted items in excess of $200. Non-budgeted items less than $200 must have
the authorization of the President, or in his/her absence, either of the Vice
Presidents.
3.
The Board shall prepare and present to the general membership a
proposed annual budget no later than one month prior to the first competition
of the regular competitive season. The
budget must be approved by two-thirds of the membership present.
Any amendments or changes to the approved budget in
excess of $200 must be approved by two-thirds of the membership present at a
special meeting.
Club Participation:
1.
The success of the Club is dependent upon members volunteering their
time, and participating in Club activities.
The Club has established minimum participation requirements that must be
met annually.
2.
Representatives must meet one of
the following requirements:
a)
Serve full term as a Board
Member, or Club Position.
b)
Chair a Fundraiser
c)
Chair a Committee.
d)
Volunteer to work two
“general” fundraiser events. Fundraisers are defined in the supplemental Budget
& Financial Procedures and may include a Fireworks Stand shift, Exhibition
meet, Garage Sale, etc. One of the two required general fundraiser events may
be met in the event an NBC gymnastics meet is held. All members are required to work (as defined
in the Bylaws) all meets held by NBC. In
the event that more than one meet is held in a season, only one will count for
participation for the two participation requirements. Therefore, if we host two meets in a season,
all members are required to work both meets, plus one other general fundraiser.
Participation
will be monitored annually by the VP of Fundraising. Members not meeting this requirement may be
declared ineligible for competition.
Individuals having special circumstances may meet with the Board to
request a waiver from this participation requirement.
Miscellaneous:
3.
The Articles of Incorporation of the By Laws of this organization may
be amended by the affirmative vote of two-thirds of the voting members present,
so long as specific amendments to be voted upon are provided (mailed or in
their box) to the membership of record not less than 14 days prior to the
meeting in which the question shall be decided.
4.
Roberts Rules of Order,
Revised. Unless specifically directed by these by-laws
or any approved, supporting procedure, meetings will be governed by Roberts
Rules of Order.
5.
These by-laws supercede any and all previous by-laws and written
procedures.
Naydenov
Gymnastics Booster Club
(Proposed)
Standing Rules & By-Laws
Attachment A. Meeting Agenda
1. Call the Meeting to Order.
2.
Approve Minutes for the previous meeting.
3.
Officer Reports.
-
President
-
Vice President, Fundraising
-
Vice President, C&C
-
Treasurers
-
Secretary
4.
Unfinished Business
5.
New Business
6.
Set Next Meeting.
7.
Adjourn
Naydenov
Gymnastics Booster Club
(Proposed) Standing
Rules & By-Laws
Competitive Gymnast.
A competitive
gymnast is any gymnast who is currently on a Naydenov practice team, who has a
current USAG number.
Legal Guardian.
A member will be
considered an active member if they are recognized as the legal guardian of a
Naydenov competitive gymnast by a legal entity, i.e. the IRS, the State of
Proper Notice.
Proper notice will
be considered any notification that is posted in at least two places: 1) Posted
on the NBC Website. 2) On or near the
front door of the gymnasium. 3) On the
dedicated bulletin board for the booster club in the back gym. 4) Distributed through team email.
Regular Competitive Season.
The regular competitive season begins approximately
in December/January and runs through the following spring – April/May.
Fiscal Year.
The Fiscal Year of the Booster Club
runs from September 1st to August 31st.